It will be displayed on reports that include this journal entry. This step is optional, but it's recommended so that you'll remember later why the entry was made. Enter a descriptive memo in the Memo Column.The debits and credits must be equal to make the entry balanced and allow QuickBooks to post the entry. Enter the debit or credit amount for the account you've selected into the Debit or Credit columns.Enter the general ledger account number In the Account column. You can also select the first account from a drop-down menu in the Account column.field. QuickBooks will automatically number subsequent journal entries sequentially.